What happens if we fail to keep pesticide application records?
Under FIFRA, farms can face civil penalties from roughly $1,100 (private applicators) to $22,000+ per day per violation (commercial), plus license suspension, stop-work orders, or criminal prosecution for knowing violations — including fines up to $25,000 and imprisonment for commercial applicators.
How does SprayTrace identify the pesticide or herbicide applied?
When you log an application, you search SprayTrace's EPA product database by brand name or EPA registration number. Each selection returns official product details — EPA reg. no., active ingredient, product type (herbicide, insecticide, fungicide, etc.), signal word, and restricted-use (RUP) status — so records match federal requirements instead of informal product names.
What must be in federal RUP application records?
Product name, EPA registration number, total amount applied, location, size of treated area, crop, application date, and applicator name/certification number. Records must be completed within 14 days and retained for 2 years. SprayTrace captures these fields at application time, with product data sourced from the EPA registration database.
Do state rules differ from federal EPA requirements?
Yes. States often enforce EPA rules locally with stricter deadlines and extra fields. For example, Missouri requires logging within 3 business days, 3-year retention, and additional weather and timing data — with separate state penalties up to $1,000 per violation. Kansas and other states have their own programs; verify local rules with your state agriculture department.
Is SprayTrace easy for contractors and operators?
Yes. The Quick Log screen is mobile-first with large inputs, optional voice, product photo capture, and EPA database search — built for applicators who need speed in the field, not training manuals.
Does SprayTrace work without cell service?
Yes. Log applications with no signal — SprayTrace queues them on the phone and syncs automatically when connectivity returns, so rural and dead-zone fields are covered.
How does the product photo feature work?
Take a photo of the pesticide, herbicide, or fungicide label or container. SprayTrace identifies the product and matches it to EPA registration data (brand name, EPA reg. number, active ingredient, signal word, RUP status) so the log is tied to the correct chemical.
Do contractors need a special app?
No app store install required — contractors use SprayTrace in the mobile browser. Managers invite them by email and see all logs centrally.
Are records editable after submission?
No. Submitted records are immutable for compliance integrity and audit defensibility.
Can managers export reports for audits?
Yes. Export a PDF per spray event, or download a month or quarter period summary with every application in that window.
Can managers see all contractors in one place?
Yes. The operations dashboard shows a live feed of who sprayed what, when, plus per-contractor performance and a pending review queue.
Does SprayTrace warn before a bad submission?
Yes. Quick Log runs pre-submit compliance checks for wind, rate, missing fields, and license issues on restricted-use products.
Who owns our data?
Your operation owns its records. You can export PDFs anytime. Submitted applications are immutable; managers verify or reject with a clear audit trail.
Is this only for large operations?
No — any operation with outside applicators or RUP use benefits. Strongest fit: multiple properties or three+ contractors.
